Shine Website #39

Hosts

Our hosts include nonprofit organizations, local governments, advocacy groups and proactive parents that step-up to organize a local iCan Bike program. This usually starts with a motivated individual who has experienced our bike program first-hand and wants to make it a reality for people with disabilities in their area.

 

What Hosts Should Expect

Hosting a successful iCan Bike program involves a good deal of effort to organize, however, the feedback and gratitude you will receive from riders, families and volunteers will make it worth all your hard work. Being an iCan Bike program host may be the toughest job you ever loved!

iCan Bike hosts are responsible for:

  • Securing a local suitable facility, preferably climate-controlled, with a minimum indoor riding area of 6,800 square feet to conduct our bike program for 5 days. We need access to the facility for a couple hours on Sunday for set-up and parent and volunteer orientation and during normal business hours each day Monday through Friday. We also need an equivalently sized outdoor riding area, relatively flat and free of hazardous obstacles, only for the days of Wednesday, Thursday and Friday of camp.
  • Paying a fixed fee of $8,450 to iCan Shine for up to 40 riders ($8,250 if deposit received by November 1st) and providing lodging for two iCan Bike staff for the week (2 hotel rooms for 7 nights)
  • Establishing a rider registration fee to charge and collect from families (principally used to subsidize the above mentioned program cost – rider registration fees generally range from $150 to $250 per rider).
  • Recruiting and registering local riders and volunteer spotters (2 spotters per rider)
  • Planning and administering the daily bike program check-in process, providing name-tags, t-shirts and recognition awards to riders and volunteers

In order to make iCan Bike programs efficient and successful, we have developed standardized marketing, registration and other informational documents (see ‘Host Documents’ below). Our goal in doing this is to make hosting one of our iCan Bike programs as stress-free and seamless as possible. Over the years, we have accumulated a number of best practices on hosting efficient and successful iCan Bike programs and have fine-tuned this process to be reflected in the documentation below readily available to all camp hosts. As an iCan Bike program host, you will benefit from our many years of fine-tuning what works best.

We encourage you to read what our our 2014 bike camp hosts said when asked if our staff met their expectations and to comment about their experience hosting our iCan Bike program in our Host Testimonials.

 


Host Documents

Below are standardized marketing, registration and other informational documents for use by our iCan Bike Hosts. Where applicable, hosts would insert their specific program details such as location, program dates and registration fees.

Considering Being A Host?
(November 9, 2012)
Bike-Camp-Host-Overview-2015.docx download View | Download
Summary: If you’re thinking about hosting an iCan Bike camp and want to know what’s involved reading this document is the best place to start! This document provides a comprehensive overview of what is entailed in hosting a bike camp covering important items such as a program description, rider benefits, facility and volunteer requirements, camp director […]
Categories: Considering Being A Host
(November 2, 2012)
iCan-Bike-ASP-Host-Overview1.docx download View | Download
Summary: If you’re a public school district, or collaborating with one, and are thinking about implementing an after school iCan Bike program here’s the place to start. Reading this document will provide a comprehensive overview of what’s involved in implementing an after school program covering important items such as a description of the program, it’s benefits […]
Categories: Considering Being A Host

Legal
(November 9, 2012)
Host-Agreement-2015.docx download View | Download
Summary: Our standard legal document setting forth terms of agreement for collaborating with Hosts to conduct a successful iCan Bike camp.  This agreement will be e-mailed to you shortly after your Camp Summary Report (see ‘Planning’ section below) is submitted via e-mail, reviewed and approved.
Categories: Legal
(November 2, 2012)
Sample-Insurance-Certificate.pdf download View | Download
Summary: Standard insurance certificate provided by iCan Shine to iCan Bike Hosts and Facilities naming them as ‘Additional Insured’ on iCan Shine insurance policies
Categories: Legal

Financial Planning
(October 7, 2014)
iCan-Bike-Donation-Solicitation-Template.docx download View | Download
Summary: Simple and easy-to-use donor solicitation letter template for Hosts to use in fundraising efforts to help subsidize the cost of hosting an iCan Bike camp
Categories: Financial Planning
(November 2, 2012)
iCan-Bike-Budget-Template-20151.xls download View | Download
Summary: Simple and easy-to-use budget template for Hosts to use in determining the gross and net cost of hosting an iCan Bike camp
Categories: Financial Planning
(November 2, 2012)
Bike-Camp-Funding-Guide.docx download View | Download
Summary: Summary of items and ideas for Hosts to consider when determining how to fund the costs of an iCan Bike camp
Categories: Financial Planning

Planning
(November 9, 2012)
Bike-Camp-Host-Planning-Guide.docx download View | Download
Summary: If you want to see the big picture as to when and what needs to occur when planning an iCan Bike camp, reading this document is a great place to start! This document provides a timeline of major tasks and how to most efficiently accomplish planning and organizing a successful, efficient and stress-free bike program
Categories: Planning
(November 2, 2012)
Day-By-Day-Overview.docx download View | Download
Summary: Summary of what occurs and what to expect each day during the bike program week
Categories: Parent Page, Planning
(November 2, 2012)
Items-Hosts-Need-at-Camp.docx download View | Download
Summary: Summary of important items Hosts need to consider bringing to an iCan Bike camp for an efficient and successful week
Categories: Planning
(November 2, 2012)
Camp-Summary-Report-2015.xls download View | Download
Summary: Form required for all prospective iCan Bike Hosts to complete and submit via e-mail to formally request the booking of a week to host an iCan Bike camp. Once received, we will review the information submitted, e-mail you an agreement for review and signing and prepare your iCan Bike webpage to include on our website […]
Categories: Planning

Marketing
(October 9, 2014)
iCan-Bike-Tri-Fold-Brochure.pdf download View | Download
Summary: Tri-fold color marketing brochure describing the iCan Bike programs
Categories: Marketing
(October 7, 2014)
iCan-Bike-Tri-Fold-Brochure-PRESS-READY.pdf download View | Download
Summary: Tri-fold color marketing brochure describing the iCan Bike programs in a press ready format preferred by printing professionals
Categories: Marketing
(July 18, 2013)
iCan-Bike-Logo-ALL-WHITE-low-resolution.pdf download View | Download
Summary: This file format is versatile and designed for placement where enlargement is not necessary. This logo color is in all WHITE for placement on dark or colored backgrounds such as t-shirts.
Categories: Marketing
(November 13, 2012)
iCan_Shine_Logos_-_High_Resolution.eps download View | Download
Summary: This file format is best used when enlarging the logo for placement on items such as banners
Categories: Marketing
(November 12, 2012)
iCan-Bike-Logo-Low-Resolution.pdf download View | Download
Summary: This file format is versatile and designed for placement where enlargement is not necessary
Categories: Marketing
(November 12, 2012)
iCan_Bike_Logo_-_High_Resolution.eps download View | Download
Summary: This file format is best used when enlarging the logo for placement on items such as banners
Categories: Marketing
(November 12, 2012)
iCan-Shine-logo-with-tagline.jpg download View | Download
Summary: This file format is versatile and designed for placement where enlargement is not necessary
Categories: Marketing
(November 12, 2012)
iCan-Shine-Logo-with-Website-Low-Resolution.pdf download View | Download
Summary: This file format is versatile and designed for placement where enlargement is not necessary
Categories: Marketing
(November 2, 2012)
Bike-Camp-Press-Release-Sample.doc download View | Download
Summary: Sample Press Release for Hosts to distribute via e-mail or other means to announce and market their iCan Bike program to their local community to recruit riders and volunteers
Categories: Marketing
(November 2, 2012)
iCan-Bike-Rider-and-Volunteer-Recruitment-Flier-1.docx download View | Download
Summary: More elaborate rider and volunteer recruitment flier for Hosts to distribute and/or post in their local area to market their bike camp (with photo and more detail)
Categories: Marketing
(November 2, 2012)
iCan-Bike-Rider-and-Volunteer-Recruitment-Flier-2.docx download View | Download
Summary: Rider and volunteer recruitment flier for Hosts to distribute and/or post in their local area to market their bike camp
Categories: Marketing

Facility
(November 9, 2012)
Host-Facility-Guide.docx download View | Download
Summary: Summary of important items iCan Bike Hosts need to consider when searching for and selecting a suitable facility for hosting their iCan Bike program
Categories: Facility
(November 2, 2012)
Indoor-Tennis-Court-Reference-Letter.pdf download View | Download
Summary: Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their tennis court surfaces
Categories: Facility
(November 2, 2012)
Wood-Gym-Floor-Reference-Letter-21.pdf download View | Download
Summary: Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their hardwood gym floors
Categories: Facility
(November 2, 2012)
Wood-Gym-Floor-Reference-Letter.pdf download View | Download
Summary: Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their hardwood gym floors
Categories: Facility

Parents
(June 21, 2013)
Post-Camp-Spotting-Tips1.docx download View | Download
Summary: Overview for families to follow when spotting your rider after bike camp
Categories: Parent Page, Parents
(November 2, 2012)
How-Parents-and-Guardians-Can-Help1.docx download View | Download
Summary: Summary of steps parents and guardians can take to make the iCan Bike program a positive and successful experience for their rider.
Categories: Parent Page, Parents
(November 2, 2012)
Post-Camp-Riding-Tips.docx download View | Download
Summary: Overview for families to follow when implementing post bike program riding strategies
Categories: Parent Page, Parents
(November 2, 2012)
Purchasing-the-Right-Bike-and-Helmet.docx download View | Download
Summary: Overview for parents or riders and bike shops on what important items to consider when identifying an appropriate bike and helmet for a rider, including our list of suggested bikes (makes and models by size).
Categories: Bike Shop Collaboration, Parent Page, Parents
(November 2, 2012)
Parent-Feedback-Form.docx download View | Download
Summary: Survey Hosts provide to parents of riders on the last day of the bike program to collect valuable feedback and suggestions for improvement for Hosts and iCan Shine
Categories: Parent Page, Parents

Riders
(June 12, 2014)
Rider-Daily-Check-in-Sheet.docx download View | Download
Summary: Check-in sheet listing all riders by session for daily check-in purposes at bike camp
Categories: Riders
(January 28, 2014)
iCan-Bike-Medal-Form.xls download View | Download
Summary: Supersonic cool Olympic style medals with iCan Bike logo embedded into heavy bronze metal base. Great for Rider award celebrations!
Categories: Riders
(November 2, 2012)
Response-to-Bike-Camp-Rider-Inquiry.docx download View | Download
Summary: Standard communication sent from Host to families inquiring about enrolling their child in bike camp providing an overview of how the camp operates and links to our home page videos
Categories: Riders
(November 2, 2012)
Rider-Registration-Confirmation-E-mail.docx download View | Download
Summary: Standard communication sent from Host to families confirming their registration and important details about bike camp
Categories: Riders
(November 2, 2012)
Rider-Data-Spreadsheet.xlsx download View | Download
Summary: Summary of pertinent rider information Host completes and e-mails to their iCan Bike assigned Floor Supervisor 2 weeks prior to camp
Categories: Riders
(November 2, 2012)
Rider-Registration-Form.docx download View | Download
Summary: Form Hosts use to register riders for their iCan Bike program which includes details about the rider, program and the rider liability release required for participation
Categories: Riders
(November 2, 2012)
Rider-Recruitment-Registration-and-Session-Assignment.docx download View | Download
Summary: Overview of requirements, best practices for recruiting, assessing registration forms and assigning riders to sessions for iCan Bike programs
Categories: Riders

Volunteers
(November 9, 2012)
Response-To-Bike-Camp-Volunteer-Inquiry.docx download View | Download
Summary: Standard communication sent from Host to people inquiring about volunteering for bike camp which provides an overview of how bike camp works, description of their role at camp and links to our home page videos so they can see for themselves what to expect at bike camp
Categories: Volunteers
(November 2, 2012)
Volunteer-Registration-Confirmation-E-mail.docx download View | Download
Summary: Standard communication sent from Host to volunteer confirming receipt of their registration form and important details about bike camp
Categories: Volunteers
(November 2, 2012)
Volunteer-Daily-Sign-In-Sheet.docx download View | Download
Summary: Check-in sheet listing all volunteers by session for daily check-in purposes at bike camp
Categories: Volunteers
(November 2, 2012)
Volunteer-Recruitment-Guide1.docx download View | Download
Summary: Summary of requirements and best practices for recruiting volunteer spotters
Categories: Volunteers
(November 2, 2012)
Volunteer-Thank-You-Letter.doc download View | Download
Summary: Sample letter for Camp Hosts to consider sending to volunteers thanking them for their commitment and service
Categories: Volunteers
(November 2, 2012)
Volunteer-Data-Spreadsheet.xlsx download View | Download
Summary: Spreadsheet of pertinent volunteer information Host completes and provides to assigned iCan Bike Floor Supervisor
Categories: Volunteers
(November 2, 2012)
Volunteer-Registration-Form.docx download View | Download
Summary: Form Hosts use to register volunteer spotters for their iCan Bike program which includes details about the volunteer, program and the volunteer liability release
Categories: Volunteers

Bike Shop Collaboration
(November 7, 2012)
Bike-Shop-Reference-Letter.docx download View | Download
Summary: Reference letter from the owner of a bike shop partnering with the iCan Bike program for Hosts to provide to their local bike shops.
Categories: Bike Shop Collaboration
(November 2, 2012)
Purchasing-the-Right-Bike-and-Helmet.docx download View | Download
Summary: Overview for parents or riders and bike shops on what important items to consider when identifying an appropriate bike and helmet for a rider, including our list of suggested bikes (makes and models by size).
Categories: Bike Shop Collaboration, Parent Page, Parents
(November 2, 2012)
Bike-Shop-Solicitation.docx download View | Download
Summary: Sample communication to prospective bike shop partners describing the role they play for bike camp and the benefits involved
Categories: Bike Shop Collaboration
(November 2, 2012)
Finding-a-Bike-Shop-Partner.docx download View | Download
Summary: Summary of ideas and approaches to consider when trying to find a local bike shop to partner with you
Categories: Bike Shop Collaboration