iCan Dance Hosts

Our hosts include nonprofit organizations, local governments, advocacy groups and proactive parents that step-up to organize a local iCan Dance program. This usually starts with a motivated individual that wants to formerly introduce dancing into the lives of people with disabilities in their area

iCan Dance

What Hosts Should Expect

Hosting a successful iCan Dance program involves a good deal of effort, however, the feedback and gratitude you will receive from dancers, families and volunteers will make it worth all your hard work. Being an iCan Dance host may be the toughest job you’ve ever loved!

iCan Dance Camp Hosts are responsible for:

    • Securing a local suitable climate-controlled facility (accessible for wheelchairs) such as a gymnasium, dance room, fitness room, yoga room, to conduct our dance program Monday through Friday during normal business hours
    • Allowing access to the facility for two hours on the Sunday afternoon/evening before camp (parent and volunteer orientation)
    • Paying a fixed program fee to iCan Shine for between 4 and 8 dancers during each of the five daily 60-minute sessions totaling between 20 and 40 dancers Please see Dance Camp Host Overview for Program Cost)
    • Establishing a dancer registration fee to charge and collect from families (used to fund the above mentioned program fee – dancer registration fees generally range from $75 to $125 per dancer)
    • Providing lodging for two iCan Dance staff for the week (2 hotel rooms for 7 nights)
    • Recruiting and registering local dancers and volunteers (1 to 2 volunteers per dancer)
    • Planning and administering the daily check-in process, providing name-tags, t-shirts and recognition awards to dancers and volunteers

Getting up to speed on becoming an iCan Dance Camp Host:

The most efficient way to understand what is involved in being an iCan Dance Camp host is to:

Host Documents

In order to make iCan Dance programs efficient and successful, we have developed standardized planning, administrative, marketing, registration and other informational documents. Our goal in doing this is to make hosting one of our iCan Dance programs as stress-free and seamless as possible.

Over the years, we have accumulated a number of best practices on hosting efficient and successful programs and have fine-tuned this process to be reflected in the documentation below readily available to all hosts. As an iCan Dance program host, you will benefit from our many years of determining what works best and therefore avoid having to re-invent the process.

Finally, we work especially close with our new ‘rookie’ hosts to ensure they are completely up to speed and fully supported in the endeavor to plan their first dance program. After hosting their first program, our hosts find that hosting subsequent programs becomes substantially easier.

Considering Being A Host?

  • Dance Camp Host Overview
    If you’re thinking about hosting an iCan Dance camp and want to know what’s involved reading this document is the best place to start! This document provides a comprehensive overview of what is entailed in hosting a dance camp covering important items such as program description, dancer benefits, facility and volunteer requirements, cost, etc…
  • Online Dance Camp Booking Form
    This is the online form all prospective iCan Dance hosts complete and submit once they secure a venue and have chosen a week to host an iCan Dance program.

Planning

  • iCan Dance Camp Budget
    Sample Excel Budget Template for hosts and prospective hosts to utilize to help determine the gross and net cost of camp
  • iCan Dance Camp Funding Guide
    Summary of items and ideas for Hosts to consider when determining how to fund the costs of an iCan Dance camp
  • Dance Camp Host Planning Guide
    If you want to see the big picture as to when and what needs to occur when planning an iCan Dance camp, reading this document is a great place to start! This document provides a timeline of major tasks and how to most efficiently accomplish planning and organizing a successful, efficient and stress-free dance program
  • Dance Camp Host Facility Checklist
    Checklist of important items iCan Dance Hosts need to consider when searching for and selecting a facility for hosting their iCan Dance program

Marketing

Dancers

  • Dancer Certificate of Achievement #1
    Certificate of Achievement for hosts to print and present to Dancers at conclusion of dance camp
  • Dancer Certificate of Achievement #2
    Certificate of Achievement for hosts to print and present to Dancers at conclusion of dance camp
  • Dancer Registration Form
    Form hosts use to register dancers for their iCan Dance program including details about the dancer, program and the dancer liability release. Alternatively, hosts can establish an online registration process through websites; however, we require all of the information requested on this registration form be included in any online registration platform.
  • Dancer Daily Check-In Sheet
    Check-in sheet listing all dancers by session for daily check-in purposes at dance camp
  • E-mail Confirmation of Dancer Registration
    Standard communication sent from Host to families confirming their registration and important details about dance camp
  • Dancer Data Spreadsheet
    Summary of pertinent dancer information Host completes and e-mails to their iCan Dance assigned Dance Instructor 2 weeks prior to camp

Volunteers

Online Registration

  • Online Registration Overview
    This document, in the form of a ‘Digital Notebook’, provides iCan Dance hosts with a comprehensive overview of how our online registration process functions, including the following sections (accessed through clicking the tabs along the right side of the Digital Notebook):

    • Narrated Slideshow explaining how our online registration works
    • Sample Dancer Online Registration Form and related documents
    • Sample Volunteer Online Registration Form and related documents
    • Feature to ‘waitlist’ registrants after sessions fill-up
    • Feature to close-out registration (for individual or all sessions once capacity is reached)
    • FAQ
    • Printer-friendly capabilities
    • Sign-up link (also presented below for your convenience)
  • Online Registration Host Sign Up
    If you’re interested in offering an online registration option for your iCan Dance Dancers and/or Volunteers using the iCan Shine online registration platform (Google Forms) please submit your request using this link.