iCan Dance Hosts

Our hosts include nonprofit organizations, local governments, advocacy groups and proactive parents that step-up to organize a local iCan Dance program. This usually starts with a motivated individual that wants to formerly introduce dancing into the lives of people with disabilities in their area.

 

What Hosts Should Expect

Hosting a successful iCan Dance program involves a good deal of effort, however, the feedback and gratitude you will receive from dancers, families and volunteers will make it worth all your hard work. Being an iCan Dance host may be the toughest job you’ve ever loved!

We offer two types of iCan Dance programs.  Our iCan Dance Camp is the most common and is described below.  Additionally, we offer an iCan Dance After School Program (ASP) specially designed for school district and private school hosts interested in engaging and empowering the typically-developing peer students of the dancers as the volunteer spotters.

iCan Dance Camp Hosts are responsible for:

  • Securing a local suitable climate-controlled facility (accessible for wheelchairs) such as a gymnasium, dance room, fitness room, yoga room, to conduct our dance program Monday through Friday during normal business hours
  • Allowing access to the facility for two hours on the Sunday afternoon/evening before camp (parent and volunteer orientation)
  • Paying a fixed program fee of $5,450 to iCan Shine for between 4 and 8 dancers during each of the five daily 60-minute sessions
  • Providing lodging for two iCan Dance staff for the week (2 hotel rooms for 7 nights)
  • Establishing a dancer registration fee to charge and collect from families (used to fund the above mentioned program fee – dancer registration fees generally range from $75 to $80 per dancer)
  • Recruiting and registering local dancers and volunteer spotters (1 to 2 spotters per dancer)
  • Planning and administering the daily check-in process, providing name-tags, t-shirts and recognition awards to dancers and volunteers

Getting up to speed on becoming an iCan Dance Camp Host:

The most efficient way to understand what is involved in being an iCan Dance Camp host is to:

Difference between an iCan Dance Camp and After School Program (ASP):

The iCan Dance Camp differs from an ASP to the extent that an ASP:

  • utilizes the typically-developing peer students of the dancers as volunteer spotters
  • includes an educational daily one hour team-building and diversification training component for the volunteer spotters
  • includes one or two 60-minute session(s) per day (vs. five 60-minute sessions per day in a Camp) serving between 4 and 8 dancers per session depending on square footage of the dancing area
  • occurs during the school year in the afternoon after school ends
  • costs $3,250 for one session or $3,750 for two sessions (vs. $5,450 for a Camp), plus lodging for two iCan Dance staff for the week.

If interested in hosting an iCan Dance ASP please start by reading the comprehensive Dance ASP Host Overview.


Host Documents

In order to make iCan Dance programs efficient and successful, we have developed standardized planning, administrative, marketing, registration and other informational documents. Our goal in doing this is to make hosting one of our iCan Dance programs as stress-free and seamless as possible.

Over the years, we have accumulated a number of best practices on hosting efficient and successful programs and have fine-tuned this process to be reflected in the documentation below readily available to all hosts. As an iCan Dance program host, you will benefit from our many years of determining what works best and therefore avoid having to re-invent the process.

Finally, we work especially close with our new ‘rookie’ hosts to ensure they are completely up to speed and fully supported in the endeavor to plan their first dance program. After hosting their first program, our hosts find that hosting subsequent programs becomes substantially easier.


Legal
Dance After School Program (ASP) Host Overview
(February 22, 2019)
iCan-Dance-ASP-Host-Overview-2019-1-1.pdf download View | Download
Summary: If you’re interested in hosting an after school iCan Dance program here’s the place to start.  This document provides a comprehensive overview of what’s involved in implementing an after school program such as program description, it’s benefits to dancers and the typically developing peer students that volunteer as spotters, facility requirements, cost, etc…
Categories: Dance Legal
iCan Dance Host Agreement
(February 21, 2019)
iCD-Host-Agreement-2019-.pdf download View | Download
Summary: Our standard legal document setting forth terms of agreement for collaborating with Hosts to conduct a successful iCan Dance camp.  This agreement will be e-mailed to you shortly after your Camp Booking Form (see ‘Planning’ section below) is submitted via e-mail, reviewed and approved.
Categories: Dance Legal
Liability Insurance Certificate - Sample
(November 2, 2012)
Sample-Insurance-Certificate.pdf download View | Download
Summary: Standard insurance certificate provided by iCan Shine to Hosts and Facilities naming them as ‘Additional Insured Policyholder’ on iCan Shine insurance policies
Categories: Dance Legal, Legal, Swim Legal

Planning
Dance Camp Host Overview
(February 27, 2019)
iCan-Dance-Camp-Host-Overview-1.pdf download View | Download
Summary: If you’re thinking about hosting an iCan Dance camp and want to know what’s involved reading this document is the best place to start! This document provides a comprehensive overview of what is entailed in hosting a dance camp covering important items such as program description, dancer benefits, facility and volunteer requirements, cost, etc…  
Categories: Dance Considering Being a Host, Dance Planning
Dance Camp Host Facility Checklist
(February 22, 2019)
Dance-Host-Facility-Checklist.docx download View | Download
Summary: Checklist of important items iCan Dance Hosts need to consider when searching for and selecting a facility for hosting their iCan Dance program
Categories: Dance Planning
Dance Camp Budget Template
(February 22, 2019)
iCan-Dance-Camp-Budget-Template.xlsx download View | Download
Summary: Simple and easy-to-use Excel format budget template for Hosts to use in determining the gross and net cost of hosting an iCan Dance camp
Categories: Dance Planning
Dance Camp Booking Form
(February 22, 2019)
iCan-Dance-Camp-Booking-Form.xlsx download View | Download
Summary: This is the form all prospective iCan Dance hosts complete and submit to book a week to host an iCan Dance camp once they secure a venue. Once received, we will e-mail you an agreement and prepare your iCan Dance webpage to include on our website to assist you with marketing your dance camp.
Categories: Dance Planning

Marketing
iCan Dance Logo Without Website - Lower Resolution
(February 22, 2019)
I-CAN-DANCE.png download View | Download
Summary: iCan Dance logo (lower resolution – PNG format) without website address underneath image
Categories: Dance Marketing
iCan Dance Logo Without Website - Higher Resolution
(February 22, 2019)
I-CAN-DANCE.pdf download View | Download
Summary: iCan Dance logo (higher resolution – PDF format) without website address underneath image
Categories: Dance Marketing
iCan Dance Logo With Website
(February 22, 2019)
I-CAN-DANCE_web.pdf download View | Download
Summary: iCan Dance logo with website address underneath image
Categories: Dance Marketing
Dancer and Volunteer Recruitment Flier
(March 8, 2018)
Dancer-and-Volunteer-Recruitment-Flier-.docx download View | Download
Summary: Dancer and volunteer recruitment flier for Hosts to customize and circulate in their local area to market their dance camp
Categories: Dance Marketing

Dancers
Dancer Registration Form
(February 22, 2019)
Dancer-Registration-Form-.docx download View | Download
Summary: Form hosts use to register dancers for their iCan Dance program including details about the dancer, program and the dancer liability release.  Alternatively, hosts can establish an online registration process through websites; however, we require all of the information requested on this registration form be included in any online registration platform.
Categories: Dancers
Dancer Daily Check-In Sheet
(February 22, 2019)
Dancer-Daily-Check-In-sheet.docx download View | Download
Summary: Check-in sheet listing all dancers by session for daily check-in purposes at dance camp
Categories: Dancers
E-mail Confirmation of Dancer Registration
(February 22, 2019)
Dancer-Confirmation-Email.docx download View | Download
Summary: Standard communication sent from Host to families confirming their registration and important details about dance camp
Categories: Dancers
Dancer Data Spreadsheet
(February 22, 2019)
Dancer-Data-Spreadsheet.xlsx download View | Download
Summary: Summary of pertinent dancer information Host completes and e-mails to their iCan Dance assigned Dance Instructor 2 weeks prior to camp
Categories: Dancers

Volunteers
E-mail Confirmation of Dance Volunteer Registration
(February 22, 2019)
Volunteer-Confirmation-Email-.docx download View | Download
Summary: Standard e-mail communication Hosts use to confirm registration of volunteers for their iCan Dance program
Categories: Dance Volunteers
Dance Volunteer Registration Form
(February 22, 2019)
Dance-Volunteer-Registration-Form-.docx download View | Download
Summary: Form Hosts use to register volunteers for their iCan Dance program which includes details about the volunteer, program and the volunteer liability release
Categories: Dance Volunteers
Dance Volunteer Daily Check-In Sheet
(February 22, 2019)
Dance-Volunteer-Check-In-Sheet.docx download View | Download
Summary: Check-in sheet listing all volunteers by session for daily check-in purposes at dance camp
Categories: Dance Volunteers
Dance Volunteer Data Spreadsheet
(February 22, 2019)
Dance-Volunteer-Data-Spreadsheet.xlsx download View | Download
Summary: Spreadsheet of volunteer information Host completes and provides to assigned iCan Dance Staff
Categories: Dance Volunteers