iCan Bike Hosts

Our hosts include nonprofit organizations, local governments, advocacy groups and proactive parents that step-up to organize a local iCan Bike program. This usually starts with a motivated individual who has experienced our bike program first-hand and wants to make it a reality for people with disabilities in their area.

Bikes

What Hosts Should Expect

Hosting a successful iCan Bike program involves a good deal of effort, however, the feedback and gratitude you will receive from riders, families and volunteers will make it worth all your hard work. Being an iCan Bike host may be the toughest job you’ve ever loved!

iCan Bike Camp Hosts are responsible for:

    • Securing a local suitable facility, preferably climate-controlled, with a minimum indoor riding area of 6,800 square feet in which to conduct our bike program Monday through Friday during normal business hours
    • Securing use of an equivalently sized nearby outdoor riding area, relatively flat and free of hazardous obstacles, for the days of Wednesday through Friday only
    • Allowing access to and use of the facility for two hours on the Sunday afternoon/evening before camp (equipment set-up and parent and volunteer orientation)
    • Paying a fixed program fee of $9,950 to iCan Shine for between 4 and 8 riders during each of the five daily 75-minute sessions totaling between 20 and 40 riders ($9,700 if deposit received by November 1st)
    • Providing lodging for two iCan Bike staff for the week (2 hotel rooms for 7 nights)
    • Establishing a rider registration fee to charge and collect from families (principally used to fund the above mentioned program fee – rider registration fees generally range from $150 to $250 per rider)
    • Recruiting and registering local riders and volunteer spotters (2 spotters per rider)
    • Planning and administering the daily check-in process, providing name-tags, t-shirts and recognition awards to riders and volunteers

Getting up to speed on becoming an iCan Bike Camp Host:

The most efficient way to understand what is involved in being an iCan Bike Camp host is to:

    • Download and read our Bike Camp Host Overview
    • View the short, professionally produced TV News Videos of our iCan Bike program on our Home Page
    • Read our Host Testimonials to learn what our iCan Bike hosts, parents, volunteers and riders have to say about our program
    • Email us at info@icanshine.org to set up a convenient day and time to discuss more details over the phone

Host Documents

In order to make iCan Bike programs efficient and successful, we have developed standardized planning, administrative, marketing, registration and other informational documents. Our goal in doing this is to make hosting one of our iCan Bike programs as stress-free and seamless as possible.

Over the years, we have accumulated a number of best practices on hosting efficient and successful iCan Bike programs and have fine-tuned this process to be reflected in the documentation below readily available to all hosts.  As an iCan Bike program host, you will benefit from our many years of determining what works best and therefore avoid having to re-invent the process.

Finally, we work especially close with our new ‘rookie’ hosts to ensure they are completely up to speed and fully supported in the endeavor to host their first bike program.  After hosting their first bike program, our hosts find that hosting subsequent bike programs becomes substantially easier.

Considering Being A Host?

  • Rider Statistics

    Each season at all our bike camps, we collect and assemble rider data related to age, gender, type of disability and rate at which participants in our program learn to independently ride a conventional two-wheel bike. We summarize and present such data for the current season compared with the same cumulative data from the past few years in this Rider Statistics report.

  • Bike Camp Host Overview

    If you’re thinking about hosting an iCan Bike camp and want to know what’s involved reading this document is the best place to start! This document provides a comprehensive overview of what is entailed in hosting a bike camp covering important items such as program description, rider benefits, facility and volunteer requirements, cost, etc...

  • Online Bike Camp Booking Form

    This is the online form all prospective iCan Bike hosts complete and submit once they secure a venue and have chosen a week to host an iCan Bike program:  Complete and Submit iCan Bike Booking Form

Financial Planning

  • iCan Bike Donor/Sponsor Solicitation Letter

    Standard financial support solicitation letter for Hosts to customize and use in fundraising efforts to help subsidize the cost of hosting an iCan Bike camp.

  • iCan Bike Camp Funding Guide

    Summary of items and ideas for Hosts to consider when determining how to fund the costs of an iCan Bike camp

  • Bike Camp Budget Template

    Simple and easy-to-use Excel format budget template for Hosts to use in determining the gross and net cost of hosting an iCan Bike camp

Planning

  • Bike Camp Host Planning Guide

    If you want to see the big picture as to when and what needs to occur when planning an iCan Bike camp, reading this document is a great place to start! This document provides a timeline of major tasks and how to most efficiently accomplish planning and organizing a successful, efficient and stress-free bike program

  • Day-By-Day Overview of Bike Camp

    Summary of what occurs and what to expect each day during the bike program week

  • Items Hosts Need at Camp

    Summary of important items Hosts should consider bringing to an iCan Bike camp for an efficient and successful week

Marketing

Facility

  • Outdoor Running Track Reference Letter

    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike program may have on their outdoor running track

  • Bike Camp Host Facility Guide

    Summary of important items iCan Bike Hosts need to consider when searching for and selecting a suitable facility for hosting their iCan Bike program

  • Indoor Tennis Court Reference Letter

    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their tennis court surfaces

  • Wood Gym Floor Reference Letter #5

    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their hardwood gym floors

  • Wood Gym Floor Reference Letter #4

    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their hardwood gym floors

  • Wood Gym Floor Reference Letter #3

    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their hardwood gym floors

  • Wood Gym Floor Reference Letter #2

    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their hardwood gym floors

  • Wood Gym Floor Reference Letter #1

    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their hardwood gym floors

Parents

Riders

  • Rider Registration Form - SPANISH Version

    Form hosts use to register riders for their iCan Bike program including details about the rider, program and the rider liability release. Alternatively, hosts can establish an online registration process through websites; however, we require all of the information requested on this registration form be included in any online registration platform ~ EN ESPANOL

  • Awesome Biker Certificate Template

    Awesome Biker Certificate Template with fillable Rider name for presentation to Riders at conclusion of bike camp

  • Rider Certificate of Achievement Template

    Certificate of Achievement Template with fillable Rider name for presentation to Riders at conclusion of bike camp

  • Rider Daily Check-In Sheet

    Check-in sheet listing all riders by session for daily check-in purposes at bike camp

  • E-mail Response to Rider Inquiry

    Standard communication sent from Host to families inquiring about enrolling their child in bike camp providing an overview of how the camp operates and links to our home page videos

  • E-mail Confirmation of Rider Registration

    Standard communication sent from Host to families confirming their registration and important details about bike camp

  • Rider Data Spreadsheet (applies only to Hosts not utilizing Our Online Registration Platform)

    Summary of pertinent rider information Host completes and e-mails to their iCan Bike assigned Floor Supervisor 2 weeks prior to the start of camp.  This form applies only to Hosts not utilizing Our Online Registration Platform.

  • Rider Registration Form

    Form hosts use to register riders for their iCan Bike program including details about the rider, program and the rider liability release. Alternatively, hosts can establish an online registration process through websites; however, we require all of the information requested on this registration form be included in any online registration platform.

  • Rider Recruitment, Registration & Session Assignment Guide

    Overview of requirements, best practices for recruiting, assessing registration forms and assigning riders to sessions for iCan Bike programs

Volunteers

Bike Shop Collaboration

  • Streamlining Family Bike Purchases

    This document discusses helpful suggestions for hosts to ensure parent's quest to purchase an appropriate bike goes as smoothly as possible. Namely, collaborating with your bike shop to host a 'Bike Fit Night' dedicated to helping parents find the right bike before bike camp week.

  • Considerations When Fitting Individuals with Disabilities for Bikes

    Key document for bike shop personnel to ensure they understand and appreciate the unique aspects of appropriately fitting a person with a disability for a bike. It's important your bike shop personnel read this document to avoid bike selection pitfalls. This document includes our list of suggested bikes for learning by size and make/model.

  • Bike Shop Solicitation - Sample

    Sample communication to prospective bike shop partners describing the role they can play and the benefits involved in being the bike shop supporting the local iCan Bike camp

  • Finding A Bike Shop Partner

    This document summarizes our suggested strategy for hosts in approaching local bike shops to convince them of being the local bike shop partner

  • Canadian Recommended Bikes List

    Our list of recommended makes and models of bicycles by size for people with disabilities available for purchase in Canada.

Online Registration

  • Online Registration Overview

    This document, in the form of a 'Digital Notebook', provides iCan Bike hosts with a comprehensive overview of how our online registration process functions, including the following sections (accessed through clicking the tabs along the right side of the Digital Notebook):

    • Narrated Slideshow explaining how our online registration works
    • Sample Rider Online Registration Form and related documents
    • Sample Volunteer Online Registration Form and related documents
    • Feature to 'waitlist' registrants after sessions fill-up
    • Feature to close-out registration (for individual or all sessions once capacity is reached)
    • FAQ
    • Printer-friendly capabilities
    • Sign-up link (also presented below for your convenience)
  • Online Registration Host Sign-Up

    If you’re interested in offering an online registration option for your iCan Bike Riders and/or Volunteers using the iCan Shine online registration platform (Google Forms) please submit your request using this link.