iCan Bike Hosts

Our hosts include nonprofit organizations, local governments, advocacy groups and proactive parents that step-up to organize a local iCan Bike program. This usually starts with a motivated individual who has experienced our bike program first-hand and wants to make it a reality for people with disabilities in their area.

Bike smiles

What Hosts Should Expect

Hosting a successful iCan Bike program involves a good deal of effort, however, the feedback and gratitude you will receive from riders, families and volunteers will make it worth all your hard work. Being an iCan Bike host may be the toughest job you’ve ever loved!

iCan Bike Camp Hosts are responsible for:

    • Securing a local suitable facility, preferably climate-controlled, with a minimum indoor riding area of 6,800 square feet in which to conduct our bike program Monday through Friday during normal business hours
    • Securing use of an equivalently sized nearby outdoor riding area, relatively flat and free of hazardous obstacles, for the days of Wednesday through Friday only
    • Allowing access to and use of the facility for two hours on the Sunday afternoon/evening before camp (equipment set-up and parent and volunteer orientation)
    • Paying a fixed program fee of $9,950 to iCan Shine for between 4 and 8 riders during each of the five daily 75-minute sessions totaling between 20 and 40 riders (NOTE:  There is an additional $750 destination surcharge for all camps located west of Denver, CO)
    • Providing lodging for two iCan Bike staff for the week (2 hotel rooms for 7 nights)
    • Establishing a rider registration fee to charge and collect from families (principally used to fund the above mentioned program fee – rider registration fees generally range from $150 to $250 per rider)
    • Recruiting and registering local riders and volunteer spotters (2 spotters per rider)
    • Planning and administering the daily check-in process, providing name-tags, t-shirts and recognition awards to riders and volunteers

Getting up to speed on becoming an iCan Bike Camp Host:

The most efficient way to understand what is involved in being an iCan Bike Camp host is to:

    • Download and read our Bike Camp Host Overview
    • View the short, professionally produced TV News Videos of our iCan Bike program on our Home Page
    • Read our Host Testimonials to learn what our iCan Bike hosts, parents, volunteers and riders have to say about our program
    • Email us at info@icanshine.org to set up a convenient day and time to discuss more details over the phone

Host Documents

In order to make iCan Bike programs efficient and successful, we have developed standardized planning, administrative, marketing, registration and other informational documents. Our goal in doing this is to make hosting one of our iCan Bike programs as stress-free and seamless as possible.

Over the years, we have accumulated a number of best practices on hosting efficient and successful iCan Bike programs and have fine-tuned this process to be reflected in the documentation below readily available to all hosts.  As an iCan Bike program host, you will benefit from our many years of determining what works best and therefore avoid having to re-invent the process.

Finally, we work especially close with our new ‘rookie’ hosts to ensure they are completely up to speed and fully supported in the endeavor to host their first bike program.  After hosting their first bike program, our hosts find that hosting subsequent bike programs becomes substantially easier.

Considering Being A Host?

  • FAQ
    This document includes answers to the most Frequently Asked Questions (FAQ) that Parents, Volunteer Spotters and Prospective Camp Hosts have regarding our iCan Bike camps
  • Rider Statistics
    Each season at all our bike camps, we collect and assemble rider data related to age, gender, type of disability and rate at which participants in our program learn to independently ride a conventional two-wheel bike. We summarize and present such data for the current season compared with the same cumulative data from the past few years in this Rider Statistics report.
  • Bike Camp Host Overview
    If you’re thinking about hosting an iCan Bike camp and want to know what’s involved reading this document is the best place to start! This document provides a comprehensive overview of what is entailed in hosting a bike camp covering important items such as program description, rider benefits, facility and volunteer requirements, cost, etc…
  • Online Bike Camp Booking Form
    This is the online form all prospective iCan Bike hosts complete and submit once they secure a venue and have chosen a week to host an iCan Bike program.

Financial Planning

  • iCan Bike Camp Budget
    Sample Excel Budget Template for hosts and prospective hosts to utilize to help determine the gross and net cost of camp
  • iCan Bike Donor/Sponsor Solicitation Letter
    Standard financial support solicitation letter for Hosts to customize and use in fundraising efforts to help subsidize the cost of hosting an iCan Bike camp
  • iCan Bike Camp Funding Guide
    Summary of items and ideas for Hosts to consider when determining how to fund the costs of an iCan Bike camp

Planning

  • Bike Camp Host Planning Guide
    If you want to see the big picture as to when and what needs to occur when planning an iCan Bike camp, reading this document is a great place to start! This document provides a timeline of major tasks and how to most efficiently accomplish planning and organizing a successful, efficient and stress-free bike program
  • Day-By-Day Overview of Bike Camp
    Summary of what occurs and what to expect each day during the bike program week
  • Items Hosts Need at Camp
    Summary of important items Hosts should consider bringing to an iCan Bike camp for an efficient and successful week

Marketing

Facility

  • Outdoor Running Track Reference Letter
    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike program may have on their outdoor running track
  • Bike Camp Host Facility Guide
    Summary of important items iCan Bike Hosts need to consider when searching for and selecting a suitable facility for hosting their iCan Bike program
  • Indoor Tennis Court Reference Letter
    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their tennis court surfaces
  • Wood Gym Floor Reference Letter #5
    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their hardwood gym floors
  • Wood Gym Floor Reference Letter #4
    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their hardwood gym floors
  • Wood Gym Floor Reference Letter #3
    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their hardwood gym floors
  • Wood Gym Floor Reference Letter #2
    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their hardwood gym floors
  • Wood Gym Floor Reference Letter #1
    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their hardwood gym floors

Parents

  • Canadian Recommended Bikes List
    Our list of recommended makes and models of bicycles by size for people with disabilities available for purchase in Canada.
  • Day-By-Day Overview of Bike Camp
    Summary of what occurs and what to expect each day during the bike program week
  • FAQ
    This document includes answers to the most Frequently Asked Questions (FAQ) that Parents, Volunteer Spotters and Prospective Camp Hosts have regarding our iCan Bike camps
  • Home Remedy for Struggling Riders
    Overview for parents working with riders that did not attend an iCan Bike camp or did attend camp but are still struggling to learn to ride a bike
  • How Parents & Guardians Can Help
    Overview of suggestions for parents and guardians to consider to make the iCan Bike program a positive and successful experience for their rider
  • How Parents & Guardians Can Help – SPANISH Version
    Overview of suggestions for parents and guardians to consider to make the iCan Bike program a positive and successful experience for their rider – EN ESPANOL
  • Parent Sunday Orientation Video
    Our in-person Sunday parent orientation is highly recommended. This video lacks a Q&A session and discussion, which is often very informative and helpful to parents, that only happens at the in-person orientation. This video was created and is intended for parents of riders who cannot attend the in-person Sunday orientation for one reason or another.
  • Post iCan Bike Riding Tips
    Overview for families to follow when implementing post bike program riding strategies
  • Post iCan Bike Riding Tips – SPANISH Version
    Overview for families to follow when implementing post bike program riding strategies – EN ESPANOL
  • Post iCan Bike Spotting Tips
    Overview of spotting tips for families to follow when spotting a rider after having attended bike camp
  • Post iCan Bike Spotting Tips – SPANISH Version
    Overview of spotting tips for families to follow when spotting a rider after having attended bike camp – EN ESPANOL
  • Selecting the Right Bike & Helmet (includes Recommended Bikes List)
    Overview for parents of important considerations when identifying an appropriate bike and helmet for a rider with a disability, including our list of recommended makes and models of bikes for learning by size and make/model.  Please see the ‘Canadian Recommended Bikes List’ if you live in Canada
  • Selecting the Right Bike & Helmet – SPANISH Version
    Overview for parents of important considerations when identifying an appropriate bike and helmet for a rider with a disability, including our list of suggested bikes for learning by size and make/model – EN ESPANOL. Please see the ‘Canadian Recommended Bike List‘ if you live in Canada
  • Social Narratives – Version #1
    Daily social narratives to help prepare riders for each day of bike camp. This version is ideal for younger riders or riders with higher support needs, including simple text with lots of pictures.
  • Social Narratives – Version #2
    Daily social narratives to help prepare riders for each day of bike camp. This version is ideal for older riders or riders with lower support needs, including more text with less pictures than Version #1 above.

Riders

  • Rider Registration Form – SPANISH Version
    Form hosts use to register riders for their iCan Bike program including details about the rider, program and the rider liability release. Alternatively, hosts can establish an online registration process through websites; however, we require all of the information requested on this registration form be included in any online registration platform ~ EN ESPANOL
  • Rider Certificate of Achievement #1
    Certificate of Achievement for hosts to print and present to Riders at conclusion of bike camp
  • Rider Certificate of Achievement #2
    Certificate of Achievement for hosts to print and present to Riders at conclusion of bike camp
  • Rider Daily Check-In Sheet
    Check-in sheet listing all riders by session for daily check-in purposes at bike camp
  • E-mail Response to Rider Inquiry
    Standard communication sent from Host to families inquiring about enrolling their child in bike camp providing an overview of how the camp operates and links to our home page videos
  • E-mail Confirmation of Rider Registration
    Standard communication sent from Host to families confirming their registration and important details about bike camp
  • Rider Data Spreadsheet (applies only to Hosts not utilizing Our Online Registration Platform)
    Summary of pertinent rider information Host completes and e-mails to their iCan Bike assigned Floor Supervisor 2 weeks prior to the start of camp.  This form applies only to Hosts not utilizing Our Online Registration Platform.
  • Rider Registration Form
    Form hosts use to register riders for their iCan Bike program including details about the rider, program and the rider liability release. Alternatively, hosts can establish an online registration process through websites; however, we require all of the information requested on this registration form be included in any online registration platform.
  • Rider Recruitment, Registration & Session Assignment Guide
    Overview of requirements, best practices for recruiting, assessing registration forms and assigning riders to sessions for iCan Bike programs

Volunteers

  • FAQ
    This document includes answers to the most Frequently Asked Questions (FAQ) that Parents, Volunteer Spotters and Prospective Camp Hosts have regarding our iCan Bike camps
  • VolunteerMatch Host Account Set-up Instructions
    If you’re hosting an iCan Shine camp and are interested in establishing a free VolunteerMatch account specific to your camp location, to help recruit volunteers, this document is for you.
  • Volunteer Sunday Orientation Video
    Our in-person Sunday volunteer orientation is highly recommended. This video lacks a Q&A session and discussion as well as access to the actual bike equipment, which is often very informative and helpful to volunteers, that only happens at the in-person orientation. This video was created and is intended for volunteers who cannot attend the in-person Sunday orientation for one reason or another.
  • Volunteer Registration Form – SPANISH Version
    Form Hosts use to register volunteer spotters for their iCan Bike program which includes details about the volunteer, program and the volunteer liability release ~ EN ESPANOL
  • E-mail Response to Volunteer Inquiry
    Standard communication sent from Host to people inquiring about volunteering for bike camp which provides an overview of how bike camp works, description of their role at camp and links to our home page videos so they can see for themselves what to expect at bike camp
  • E-mail Confirmation of Volunteer Registration
    Standard communication sent from Host to volunteer confirming receipt of their registration form and important details about bike camp
  • Volunteer Daily Check-In Sheet
    Check-in sheet listing all volunteers by session for daily check-in purposes at bike camp
  • Volunteer Recruitment Guide
    Summary of requirements and best practices for recruiting volunteer spotters
  • Volunteer Thank You Letter
    Sample letter for Camp Hosts to consider sending to volunteers thanking them for their commitment and service
  • Volunteer Data Spreadsheet (applies only to Hosts not utilizing Our Online Registration Platform)
    Spreadsheet of volunteer information Host completes and provides to assigned iCan Bike Floor Supervisor 2 weeks prior to the start of camp.  This form applies only to Hosts not utilizing Our Online Registration Platform.
  • Volunteer Registration Form
    Form Hosts use to register volunteer spotters for their iCan Bike program which includes details about the volunteer, program and the volunteer liability release

Bike Fitting and Buying

  • Bike Fit Night and Retrospec Buying Guide
    This document discusses helpful suggestions for hosts to ensure parent’s quest to purchase an appropriate bike goes as smoothly as possible. Namely, collaborating with your bike shop to host a ‘Bike Fit Night’ dedicated to helping parents find the right bike before bike camp week.
  • Considerations When Fitting Individuals with Disabilities for Bikes
    Key document for bike shop personnel to ensure they understand and appreciate the unique aspects of appropriately fitting a person with a disability for a bike. It’s important your bike shop personnel read this document to avoid bike selection pitfalls. This document includes our list of suggested bikes for learning by size and make/model.
  • Bike Shop Solicitation – Sample
    Sample communication to prospective bike shop partners describing the role they can play and the benefits involved in being the bike shop supporting the local iCan Bike camp
  • Finding A Bike Shop Partner
    This document summarizes our suggested strategy for hosts in approaching local bike shops to convince them of being the local bike shop partner

Online Registration

Online Registration Overview

This document, in the form of a ‘Digital Notebook’, provides iCan Bike hosts with a comprehensive overview of how our online registration process functions, including the following sections (accessed through clicking the tabs along the right side of the Digital Notebook):

  • Narrated Slideshow explaining how our online registration works
  • Sample Rider Online Registration Form and related documents
  • Sample Volunteer Online Registration Form and related documents
  • Feature to ‘waitlist’ registrants after sessions fill-up
  • Feature to close-out registration (for individual or all sessions once capacity is reached)
  • FAQ
  • Printer-friendly capabilities
  • Sign-up link (also presented below for your convenience)

Online Registration Host Sign-Up
Complete this form ONLY if you:

  • already booked your bike camp and selected “No” or “Not sure yet” for the question of whether you intended to use our online registration platform;

AND

  • have now decided you would like to use use our online registration platform.