iCan Bike Hosts

Our hosts include nonprofit organizations, local governments, advocacy groups and proactive parents that step-up to organize a local iCan Bike program. This usually starts with a motivated individual who has experienced our bike program first-hand and wants to make it a reality for people with disabilities in their area.

Bikes

What Hosts Should Expect

Hosting a successful iCan Bike program involves a good deal of effort, however, the feedback and gratitude you will receive from riders, families and volunteers will make it worth all your hard work. Being an iCan Bike host may be the toughest job you’ve ever loved!

We offer two types of iCan Bike programs described below.  Our iCan Bike Camp is the most common (over 90% of our iCan Bike programs).  Additionally, we offer an iCan Bike After School Program (ASP) specially designed for school districts interested in engaging and empowering the typically-developing peer students of the riders as the volunteer spotters.

iCan Bike Camp Hosts are responsible for:

    • Securing a local suitable facility, preferably climate-controlled, with a minimum indoor riding area of 6,800 square feet in which to conduct our bike program Monday through Friday during normal business hours
    • Securing use of an equivalently sized nearby outdoor riding area, relatively flat and free of hazardous obstacles, for the days of Wednesday through Friday only
    • Allowing access to and use of the facility for two hours on the Sunday afternoon/evening before camp (equipment set-up and parent and volunteer orientation)
    • Paying a fixed program fee of $8,450 to iCan Shine for between 4 and 8 riders during each of the five daily 75-minute sessions totaling between 20 and 40 riders ($8,250 if deposit received by November 1st)
    • Providing lodging for two iCan Bike staff for the week (2 hotel rooms for 7 nights)
    • Establishing a rider registration fee to charge and collect from families (principally used to fund the above mentioned program fee – rider registration fees generally range from $150 to $250 per rider)
    • Recruiting and registering local riders and volunteer spotters (2 spotters per rider)
    • Planning and administering the daily check-in process, providing name-tags, t-shirts and recognition awards to riders and volunteers

Getting up to speed on becoming an iCan Bike Camp Host:

The most efficient way to understand what is involved in being an iCan Bike Camp host is to:

    • Download and read our Bike Camp Host Overview
    • View the short, professionally produced TV News Videos of our iCan Bike program on our Home Page
    • Read our Host Testimonials to learn what our iCan Bike hosts, parents, volunteers and riders have to say about our program
    • Email us at info@icanshine.orgto set up a convenient day and time to discuss more details over the phone

Difference between an iCan Bike Camp and After School Program (ASP):

The iCan Bike Camp differs from an ASP to the extent that an ASP:

    • is typically hosted by a public school district;
    • utilizes the typically-developing peer students of the riders as volunteer spotters;
    • includes an educational daily one hour team-building and diversification training component for the volunteer spotters;
    • includes one or two 75-minute session(s) per day (vs. five 75-minute sessions per day in a Camp) serving between 4 and 8 riders per session depending on square footage of the riding area;
    • occurs during the school year in the afternoon after school dismissal; and
    • costs $4,200 for one session or $5,050 for two sessions (vs. $8,450 for a Camp), plus lodging for two iCan Bike staff for the week (2 hotel rooms for 7 nights).

If interested in hosting an iCan Bike ASP please start by reading the comprehensive Bike ASP Host Overview.

Host Documents

In order to make iCan Bike programs efficient and successful, we have developed standardized planning, administrative, marketing, registration and other informational documents. Our goal in doing this is to make hosting one of our iCan Bike programs as stress-free and seamless as possible.

Over the years, we have accumulated a number of best practices on hosting efficient and successful iCan Bike programs and have fine-tuned this process to be reflected in the documentation below readily available to all hosts.  As an iCan Bike program host, you will benefit from our many years of determining what works best and therefore avoid having to re-invent the process.

Finally, we work especially close with our new ‘rookie’ hosts to ensure they are completely up to speed and fully supported in the endeavor to host their first bike program.  After hosting their first bike program, our hosts find that hosting subsequent bike programs becomes substantially easier.

Considering Being A Host?

  • Bike Camp Host Overview

    If you’re thinking about hosting an iCan Bike camp and want to know what’s involved reading this document is the best place to start! This document provides a comprehensive overview of what is entailed in hosting a bike camp covering important items such as program description, riIf you’re thinking about hosting an iCan Bike camp and want to know what’s involved reading this document is the best place to start! This document provides a comprehensive overview of what is entailed in hosting a bike camp covering important items such as program description, rider benefits, facility and volunteer requirements, cost, etc…der benefits, facility and volunteer requirements, cost, etc…

  • Bike After School Program (ASP) Host Overview

    If you’re interested in hosting an after school iCan Bike program here’s the place to start.  This document provides a comprehensive overview of what’s involved in implementing an after school program such as program description, it’s benefits to riders and the typically developing peer students that volunteer as spotters, facility requirements, cost, etc…

Financial Planning

  • iCan Bike Donor/Sponsor Solicitation Letter

    Standard financial support solicitation letter for Hosts to customize and use in fundraising efforts to help subsidize the cost of hosting an iCan Bike camp.

  • iCan Bike Camp Funding Guide

    Summary of items and ideas for Hosts to consider when determining how to fund the costs of an iCan Bike camp

  • Bike Camp Budget Template

    Simple and easy-to-use Excel format budget template for Hosts to use in determining the gross and net cost of hosting an iCan Bike camp

Planning

  • Bike Camp Host Planning Guide

    If you want to see the big picture as to when and what needs to occur when planning an iCan Bike camp, reading this document is a great place to start! This document provides a timeline of major tasks and how to most efficiently accomplish planning and organizing a successful, efficient and stress-free bike program

  • Day-By-Day Overview of Bike Camp

    Summary of what occurs and what to expect each day during the bike program week

  • Items Hosts Need at Camp

    Summary of important items Hosts should consider bringing to an iCan Bike camp for an efficient and successful week

  • Bike Camp Booking Form

    This is the form all prospective iCan Bike hosts complete and submit to book a week to host an iCan Bike camp once they secure a venue. Once received, we will e-mail you an agreement and prepare your iCan Bike webpage to include on our website to assist you with marketing your bike camp.

Marketing

Facility

  • Bike Camp Host Facility Guide

    Summary of important items iCan Bike Hosts need to consider when searching for and selecting a suitable facility for hosting their iCan Bike program

  • Indoor Tennis Court Reference Letter

    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their tennis court surfaces

  • Wood Gym Floor Reference Letter #5

    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their hardwood gym floors

  • Wood Gym Floor Reference Letter #4

    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their hardwood gym floors

  • Wood Gym Floor Reference Letter #3

    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their hardwood gym floors

  • Wood Gym Floor Reference Letter #2

    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their hardwood gym floors

  • Wood Gym Floor Reference Letter #1

    Reference letter from iCan Bike facility management for Hosts to provide to facilities apprehensive about possible adverse effects our bike equipment may have on their hardwood gym floors

Parents

  • Canadian Recommended Bike List

    Our list of recommended makes and models of bicycles by size for people with disabilities available for purchase in Canada.

  • Day-By-Day Overview of Bike Camp

    Summary of what occurs and what to expect each day during the bike program week

  • Dr. Klein's Home Remedy for Struggling Riders

    Overview for parents working with riders that did not attend an iCan Bike camp or did attend camp but are still struggling to learn to ride a bike

  • How Parents & Guardians Can Help

    Overview of suggestions for parents and guardians to consider to make the iCan Bike program a positive and successful experience for their rider

  • Post iCan Bike Riding Tips

    Overview for families to follow when implementing post bike program riding strategies

  • Post iCan Bike Spotting Tips

    Overview of spotting tips for families to follow when spotting a rider after having attended bike camp

  • Selecting the Right Bike & Helmet

    Overview for parents of important considerations when identifying an appropriate bike and helmet for a rider with a disability, including our list of suggested bikes for learning by size and make/model.

    Please see the 'Canadian Recommended Bike List' (presented below) if you live in Canada

  • Social Stories, with pictures

    Compilation of our four social stories, with pictures, designed to comfort and help set riders' expectations for participating in our iCan Bike program.

  • Social Stories, without pictures

    Compilation of our four social stories, without pictures, designed to comfort and help set riders' expectations for participating in our iCan Bike program.

Riders

  • Rider Daily Check-In Sheet

    Check-in sheet listing all riders by session for daily check-in purposes at bike camp

  • E-mail Response to Rider Inquiry

    Standard communication sent from Host to families inquiring about enrolling their child in bike camp providing an overview of how the camp operates and links to our home page videos

  • E-mail Confirmation of Rider Registration

    Standard communication sent from Host to families confirming their registration and important details about bike camp

  • Rider Data Spreadsheet

    Summary of pertinent rider information Host completes and e-mails to their iCan Bike assigned Floor Supervisor 2 weeks prior to camp

  • Rider Registration Form - REVISED for 2019

    Form hosts use to register riders for their iCan Bike program including details about the rider, program and the rider liability release. Alternatively, hosts can establish an online registration process through websites; however, we require all of the information requested on this registration form be included in any online registration platform.

  • Rider Recruitment, Registration & Session Assignment Guide

    Overview of requirements, best practices for recruiting, assessing registration forms and assigning riders to sessions for iCan Bike programs

Volunteers

Bike Shop Collaboration

  • Streamlining Family Bike Purchases

    This document discusses helpful suggestions for hosts to ensure parent's quest to purchase an appropriate bike goes as smoothly as possible. Namely, collaborating with your bike shop to host a 'Bike Fit Night' dedicated to helping parents find the right bike before bike camp week.

  • Considerations When Fitting Individuals with Disabilities for Bikes

    Key document for bike shop personnel to ensure they understand and appreciate the unique aspects of appropriately fitting a person with a disability for a bike. It's important your bike shop personnel read this document to avoid bike selection pitfalls. This document includes our list of suggested bikes for learning by size and make/model.

  • Bike Shop Solicitation - Sample

    Sample communication to prospective bike shop partners describing the role they can play and the benefits involved in being the bike shop supporting the local iCan Bike camp

  • Finding A Bike Shop Partner

    This document summarizes our suggested strategy for hosts in approaching local bike shops to convince them of being the local bike shop partner

  • Canadian Recommended Bike List

    Our list of recommended makes and models of bicycles by size for people with disabilities available for purchase in Canada.